You Are:

You are a proactive and detail-oriented professional with a passion for supporting vibrant, collaborative work environments. As someone who thrives in fast-paced settings, you bring a high level of organization, adaptability, and maturity to your work. Your strong interpersonal skills allow you to connect with a diverse group of employees and executives, ensuring their needs are met efficiently and with tact. You understand the importance of confidentiality and maintain secure records with diligence. Your experience in office administration and familiarity with tools such as Excel, Word, and PowerPoint empower you to manage complex logistics, resources, and reporting tasks with ease. You are comfortable working independently while upholding the highest standards of professionalism and service. You are motivated by helping others, whether guiding new hires, coordinating events, or facilitating seamless office operations. Your meticulous attention to detail ensures every task is completed accurately, and your problem-solving skills enable you to respond promptly to any challenge. You value inclusivity and enjoy contributing to a positive workplace culture, making every employee and visitor feel welcome and supported. With post-secondary education or proven experience in a relevant field, you are ready to bring your expertise and enthusiasm to Synopsys in Markham, Ontario.

What You’ll Be Doing:

• Collaborate with the site manager to identify, request, and track office needs efficiently and proactively.
• Coordinate office logistics, including seating assignments, flex seating allocations, and site maintenance.
• Monitor, order, and stock office and kitchen supplies to ensure resources are always available.
• Serve as the point of contact between the office, facilities, and building management for seamless operations.
• Arrange travel, meetings, meals, and hotel accommodations for employees, visitors, and customers.
• Assist hiring teams with interview schedules and support new employees on their first day, ensuring a welcoming experience.
• Guide new staff in tracking and activating credentials, introducing office rules, and acquiring equipment alongside IT.
• Work with other administrators to arrange multi-office meetings and report monthly and quarterly resources.
• Organize office and department events, including corporate giving initiatives, summer picnics, and holiday parties.
• Manage inquiries at the main lobby, sign for courier packages, and maintain local email mailing lists.
• Assist management with requests, create purchase orders, track approvals, and oversee shipping logistics.
• Maintain secure and confidential information and records, ensuring compliance and privacy at all times.

The Impact You Will Have:

• Enhance the efficiency and productivity of the Markham office by ensuring all operational needs are met.
• Provide exceptional support to employees, managers, and executives, fostering a positive work environment.
• Facilitate smooth onboarding experiences for new hires, contributing to employee satisfaction and retention.
• Streamline resource management and reporting, supporting informed decision-making at the site level.
• Strengthen team collaboration through effective coordination of multi-office meetings and communications.
• Promote a culture of inclusivity, engagement, and corporate responsibility through event planning and community initiatives.
• Ensure compliance and confidentiality in handling sensitive information, safeguarding company assets.
• Support Synopsys’ mission by enabling seamless operations that empower innovation and growth.

What You’ll Need:

• Post-secondary education or proven experience in office administration or a related field.
• Advanced skills in Microsoft Excel, Word, and PowerPoint for documentation, reporting, and presentations.
• Experience with Ariba Software and/or Global Time Management SAP software (asset, not required).
• Exceptional organizational skills for managing multiple tasks, logistics, and resource tracking.
• Meticulous attention to detail, ensuring accuracy in all administrative processes.

Who You Are:

• Excellent communicator, able to respond promptly and accurately to requests and inquiries.
• Strong problem-solver, adept at finding solutions in dynamic environments.
• Independent worker who maintains high standards and professionalism.
• Mature and approachable, able to work with a diverse group of employees and executives.
• Flexible and adaptable, comfortable managing change and new challenges.
• Committed to maintaining confidentiality and secure information handling.
• Team player who values collaboration and inclusivity.

We Are:

At Synopsys, we drive the innovations that shape the way we live and connect. Our technology is central to the Era of Pervasive Intelligence, from self-driving cars to learning machines. We lead in chip design, verification, and IP integration, empowering the creation of high-performance silicon chips and software content. Join us to transform the future through continuous technological innovation.

Rewards and Benefits:

We offer a comprehensive range of health, wellness, and financial benefits to cater to your needs. Our total rewards include both monetary and non-monetary offerings. Your recruiter will provide more details about the salary range and benefits during the hiring process.